Run internal events like a production team

When events are part of the job, not the whole job

If you work in internal comms, people and culture, the executive office or operations, you've probably been handed an event at some point. The CEO wants a quarterly all-hands with a livestream for remote staff. Sales needs a kick-off for a few hundred people. Leadership wants an offsite somewhere "inspiring".

You're expected to know which venue room fits, what the AV company means by "rigging points", whether the screens will show your slides properly, and which tool will handle registrations. You don't have a production background, and you don't have weeks to research it.

What Business Event Space gives in-house teams

Free tools, sorted by task. Our directory lists tools event professionals use for planning, registration, attendee communication, run of show, streaming and more. Each tool has a plain-English write-up explaining what it does and where it fits. It's free to browse with no account.

Suppliers by category. Find agencies, AV and production companies and other specialist suppliers grouped by what they do, which makes it easier to brief the right people.

Clear venue information. For participating venues, BES gathers the practical details: floor plans, capacities, screens with their specs, power, rigging and access. We keep it accurate, and the venue can share it through a secure link created for your request, with an expiry date. That gives you something concrete to forward to your AV supplier or your leadership team instead of a vague brochure. See an example venue pack. The venue shown is fictional, and real venue coverage is growing as founding venues join.

Common internal events, and where to start

• All-hands and town halls: look at streaming and communication tools, and check the venue's screens and power before you book.
• Sales kick-offs and conferences: registration, agenda and run-of-show tools, plus an AV supplier who has seen the venue's specs.
• Offsites and away days: start with the venue: capacity, layout options, access. Then fill gaps with suppliers.
• Awards and celebrations: staging and AV matter most, so share the venue's rigging and screen details with your production partner early.

Brief suppliers with confidence

The most useful thing you can give an AV or production company is accurate venue information. When a venue has a BES pack, you can pass on its details through the venue's link, so the supplier quotes and plans against the real room rather than guesses. That usually means fewer surprises on the day.