Free wedding table plan maker you can change on the day

Lay out the reception room

Enter the room in metres or feet, pick round, rectangular or square tables and how many you need (up to 80, with up to 20 chairs each). BES lays the tables out in rows to fit the room. Switch to staggered rows so the front row sits in the gaps, then use the Spacing slider to go from tables together to evenly spread, and the Room to stand slider to keep walkways behind the chairs.

Seat everyone from your guest list

Paste your guest list, one name per line, and press Fill empty seats. Names are placed in table-number order and BES tells you how many still need a seat. You can also download the guest list as a CSV, fill it in your spreadsheet and upload it back. Then drag anyone you want to move.

Tip: keep the top table and family tables first in your list so they fill the lowest table numbers.

Guests find their seat by QR

Guests open the link, type their name and the plan zooms to their seat. They don't need an account.

Put the QR code on the welcome sign or in the final details email.

How the live plan works

Every BES table plan is saved in your account, not in one browser. You set the room in metres or feet, add round, rectangular or square tables, and the maker lays them out in straight or staggered rows. Two sliders control the spacing between tables and the room to stand behind each chair, and you can drag any table by hand, with Snap and Tidy to keep the rows neat.

Names go onto lettered chairs: type them, paste a list and press Fill empty seats (names fill empty chairs in table-number order), or upload a CSV. When you turn on sharing you get two links, protected by an optional password: a guest link with name search and a QR code, and a display link for room screens. Both check for changes about every 15 seconds while they're open, so an edit made on a laptop or tablet reaches the screens and guests' phones without re-exporting or reprinting anything.