Set the room
Room size, table shape and count. BES lays the tables out, in straight or staggered rows.
Find my table: a QR code guests scan to see their seat
No queue at the board: guests look themselves up on their own phone. It's part of the free table plan maker from Business Event Space.
Free with a Business Event Space account. No paid tier.
Guests just want to know where they sit
A QR code on the welcome sign, the place card or in the joining email takes guests straight to search. They type their name and the plan zooms to their seat. When you move someone, their search shows the new seat.
How it works
Three steps
Add guests
Paste names and press Fill empty seats, or upload a CSV. Then drag to fine-tune.
Share it live
A guest QR link and a display link. Every edit reaches both within about 15 seconds.
How guest search works
Guests open the link, type their name and the plan zooms to their seat. They don't need an account.
Always the current seat
Turn on sharing to get a guest link with a QR code and an optional password, plus a display link for screens in the room. Both read from the same plan. Change a seat on a laptop or tablet and the screens and guest search catch up within about 15 seconds, with nothing to re-export or reprint.
When BES isn't the right fit
What it doesn't do yet: PDF or image export (use print instead), direct Excel .xlsx import (save as CSV), RSVP or meal tracking, several rooms in one plan, rules such as 'keep these two apart', or offline use. If you need those, a different tool may suit you better.
How the live plan works
Every BES table plan is saved in your account, not in one browser. You set the room in metres or feet, add round, rectangular or square tables, and the maker lays them out in straight or staggered rows. Two sliders control the spacing between tables and the room to stand behind each chair, and you can drag any table by hand, with Snap and Tidy to keep the rows neat.
Names go onto lettered chairs: type them, paste a list and press Fill empty seats (names fill empty chairs in table-number order), or upload a CSV. When you turn on sharing you get two links, protected by an optional password: a guest link with name search and a QR code, and a display link for room screens. Both check for changes about every 15 seconds while they're open, so an edit made on a laptop or tablet reaches the screens and guests' phones without re-exporting or reprinting anything.
More tools for your event
ShowDocLiveFeaturedEvent production software for production managers and crew: one live place for the plan, rundown, show caller, speakers, mics, signal flow, schedule and stage timer.
ImageFlowA free, full-featured Photoshop-class image editor that runs entirely in the browser.
Open CAD StudioFree, open-source CAD for opening and saving DWG and DXF, 2D drafting, and 3D modeling in the browser or on Windows, Linux, and macOS.
Countdown Timer 2.0Countdown Timer 2.0 for Windows is a fully featured timer for A/V professionals.
Frequently asked questions
How do I make a find my table QR code?
Create a free BES table plan, turn on sharing and use the QR code it gives you.
Do guests need to download an app?
No. It opens in the phone's browser.
Do guests need an account?
No.
Can I stop strangers seeing the guest list?
Yes. Add a password to the guest link.
What if I move a guest after they've looked?
Their next search shows the new seat. The link refreshes about every 15 seconds.
Where should I put the QR code?
On the welcome sign, reception desk and joining emails.
Does it show who they're sitting with?
The plan shows their seat on the table, and seat neighbours appear in the plan.
Is it really free?
Yes. The table plan maker is included with a free Business Event Space account, and there's no paid tier, export fee or guest-count upgrade.
Keep reading
More table plan guides
Free with a Business Event Space account. No paid tier.
Start a free table planScreenshots show a demo plan with fictional names.