Conference dinner seating plans built from your delegate list

From delegate list to seated dinner

Paste your guest list, one name per line, and press Fill empty seats. Names are placed in table-number order and BES tells you how many still need a seat. You can also download the guest list as a CSV, fill it in your spreadsheet and upload it back. Then drag anyone you want to move.

For mixing tables, sort your list before pasting it. Seats then fill in table order.

Delegates find their own seat

Guests open the link, type their name and the plan zooms to their seat. They don't need an account.

Check who's next to whom

Every chair gets a letter, such as 7C, and can show who sits on either side, so you can check who's next to whom before the night. Private chair notes hold things like access needs or a speaker who has to leave early, and guests never see them.

How the live plan works

Every BES table plan is saved in your account, not in one browser. You set the room in metres or feet, add round, rectangular or square tables, and the maker lays them out in straight or staggered rows. Two sliders control the spacing between tables and the room to stand behind each chair, and you can drag any table by hand, with Snap and Tidy to keep the rows neat.

Names go onto lettered chairs: type them, paste a list and press Fill empty seats (names fill empty chairs in table-number order), or upload a CSV. When you turn on sharing you get two links, protected by an optional password: a guest link with name search and a QR code, and a display link for room screens. Both check for changes about every 15 seconds while they're open, so an edit made on a laptop or tablet reaches the screens and guests' phones without re-exporting or reprinting anything.